Cleva's Trade Show Booth Company RFP Q&A

11/4/16

Vendor Q&A for Cleva's Trade Show Booth Company RFP.

This page will be updated when new vendor questions are received and answered. Only questions not covered in the RFPs will be addressed here. Requests for previously released information will be handled without notification of all vendors.

1. What is the potential amount of bidders?
1. We expect to receive about 5 proposals and we’ll narrow it down to three finalists for the presentation phase.
   
   
2. Is the $45K-$55K complete turnkey to include installation/dismantle, all show services, and taxes as well as the freight and handling you mention?
1. Yes, the 45-55K range includes the categories listed on the budget form that is shown on page 11 with two exceptions. The budget does not include any new printed graphics or digital/audio/visual solutions.
   
   
3. Budget 45-55K including freight and handling – does that also include show services through the General Contractor?
1. Yes, the 45-55K range includes the categories listed on the budget form that is shown on page 11 with two exceptions. The budget does not include any new printed graphics or digital/audio/visual solutions.
   
   
4. Please describe the desired ideal experience for a highly qualified prospect or existing client visiting your space. What information do you hope to deliver/capture and what are the typical next steps of engagement?
1. Ideal experience?
1. In-the-moment interactivity – vacuum suction performance demo and hands-on engagement with products – vacuums and outdoor power equipment
2. Pertinent information they can explore and internalize after leaving the booth
2. Information we hope to deliver? Other than product knowledge, we want the visitor to understand the Cleva story:
1. Advanced motor technology, vertically integrated manufacturing facility
2.  Categories of product: wet/dry vacuums, outdoor power equipment, household floor care
3. Leader in innovation, award winning product
4.  Consumer focused development (consumer insights, product reviews, consumer affairs)
3. What info do we capture?
1. What size retailer they are; contact info, what products they’re interested in; whether they’re interested in direct import or domestic orders (we typically don’t offer drop ship)
4. Typical next steps of engagement?
1. We follow up with pricing or presentation on sku assortment.

1. Are you looking to rent or own the exhibit hardware components?
1. CNA is interested in renting as many components as possible for the 2017 show.
   
   
2. Are you looking for storage/management of your exhibit components after the show?
1. Yes, CNA will require storage for components that are owned.
   
   
3. Digital/Audio/Visual Requirements – This is a very hot trend in our industry and we have some great case studies of effective implementation and results (for various budgets). Would you be interested in learning more about what we find is working? Would you be interested in a short capabilities presentation pertaining to our digital/technology solutions?
1. We welcome cost effective digital/audio/visual ideas that will help us achieve our goals. A capabilities presentation can be included with the proposal under the appendices (13.N). The booth design portion of the proposal (13.J) should include any digital/audio/visual solutions that you are recommending and the cost of those components should be included in the budget form.
   
   
4. For 7.2 Project Requirements - We see that there are many communication points indicated on the tentative schedule. Would you also like to be engaged in the design process?
1. Not during this initial process. Once we select the finalists, we may want to collaborate on the design before the presentations or we’ll wait until after we select the vendor.
   
   
5. Has the incumbent been used consecutively?  
1. CNA has two current vendors. Vendor “A” has been used consecutively from 2012 to 2016 for a total of eight trade shows. Vendor “B” was used for NHS 2015 and NHS 2016.
   
   
6. Do you recall the number of crates that were utilized for the exhibit materials in previous years?
   1. Number of Crates (Rented & owned booth components not including product) = 6
   2. Total weight of Crates (Rented & owned booth components not including product) = 5,102 Lbs.
   3. Total Labor Man Hours I&D: Estimated 40 MH
      
      
7. Do you own the hanging sign hardware or only the fabric graphic?
   1. Only fabric graphic
8. For the Hanging Sign, does CNA own the structural components of the sign as well as the graphic?
   1. Only fabric graphic
      
      
9. Concerning the bars & the Rubbermaid hooks that your product is being hung onto the towers, will that be provided by CNA or will we have to provide those?
   1. We own the hooks and bars of the Rubbermaid system. The bars were mounted to a custom board then the board could mount to the side the tower/panel
      
      
10. How are the 2016 graphics outside of the meeting area attached? (ex., Velcro, SEG, rolled?)
    1. Velcro
       
       
11. How many vendors are submitting proposals?
    1. We expect to receive about 5 proposals and we’ll narrow it down to three finalists for the presentation phase.
       
       
12. Does the budget range include turnkey services or just freight & handling?
    1. The 45-55K budget range includes the categories listed on the budget form that is shown on page 11 with two exceptions. The budget does not include any new printed graphics or digital/audio/visual solutions.
       
       
13. Does Cleva own both the frame and graphics for the hanging sign, or just the skin?
    1. Only fabric graphic
       
       
14. Need for a greeting counter?
    1. Not for 2017
       
       
15. Any literature on display throughout the exhibit, or just in the conference room?
    1. Just in the conference room.
       
       
16. Are branding guidelines/vector logos for Cleva and product lines available?
    1. Our branding guidelines are not developed yet. I’ll add the vector logos and any other branding info we have in the dropbox folder: https://www.dropbox.com/sh/72hj1l2o47wheif/AADxFCBCqjKOkRVOceLfbPIOa?dl=0
       
       
17. Please rate the following 1st to last in order of importance: design, functionality, product presentation, budget
    1. Functionality (a. ability to re-use fabric graphics; b. dual-purpose conference room
    2. Product Presentation – Product displayed in a way that engages booth visitors
    3. Trend forward Design to reflect innovative brands
    4. Budget
18. Will you be providing a SKU count for design reference on which and how many products you plan to display (tentatively)?
    1. The sku count will be tentatively the same 2016 show. Please see Plan-O-Grams for details on products and product dimensions: https://www.dropbox.com/sh/kz9sqg5dp8a5n99/AADOHZLCn8O668EK9HZwkPIna?dl=0
       
       
19. How many other vendors are being considered?
    1. We expect to receive about 5 proposals and we’ll narrow it down to three finalists for the presentation phase.
       
       
20. Please list your biggest likes and dislikes of your previous booths at the NHS.
    1. Biggest likes:
    1. Water suction power display
    2. LED color lights under the product shelves
    3. Amount of storage in conference room even though some shelving was difficult to get to.
    2. Biggest dislikes:
    1. How the towers leaned due to the height and/or double carpet padding
    2. Inability to use conference room as workspace when customer meeting was going on
    3. Lack of technology

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